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$ 16.47-$ 22.28 hourly, $ 34,389-$ 46,521 annually

Date Posted:   07/29/2014
Closing Date:   08/05/2014
Hiring Agency:   MN Office of Higher Education
Division/Bureau:   Financial Services
Location:   St. Paul
Who May Apply:   Open to all qualified job seekers
Posting Number:   14MOHE000006
Employment Conditions:   Permanent, Full-time
Work Shift:   Day Shift
Days of Work:   Monday-Friday , 08:00 AM-04:30 PM
Travel Required:   no
Job Grouping:   Finance Regulatory Econ Devel
Classified Status:   Classified
Job Description:   Under limited supervision, this position provides financial-related services for the Agency including: processing of program receipts; posting of payments; daily Student Educational Loan Fund (SELF) program disbursements; payments related to state contracts; mail processing; backup for payroll and employee business expense processes. In addition, this position is responsible for preparing accounting records and reports, establishing and maintaining individual repayment accounts for various student loan/scholarship repayment programs administered by the agency.

- Review and process payment of invoices to outside vendors, intra-agency and inter-agencies. Payments are processed in the SWIFT system. Contact outside and internal clientele when necessary to resolve payment discrepancies and other issues. Monitor encumbrances of various programs as specified by the Financial Services Manager. Ensure the accounts payable functions are carried out in accordance with State of Minnesota laws and statutes and with the Agency policies and procedures.

- Performing other functions for the efficient operation of the Financial Services division by established deadlines. Responsible for various reconciliations and other fiscal documents to comply with the Minnesota Management and Budget policies and procedures and to assist Agency management in fiscal matters.

- Prepare deposits for the SELF program and various other programs as needed to process daily receipts. Process deposits in the SWIFT System.

- Provide audit backup and process agency payroll and business expense reports.

- Sort incoming mail.

Knowledge of:
1) Math and basic accounting procedures sufficient to independently compute and verify totals and percentages for deposits; calculate averages, create simple formulas and payment schedules. To effectively be able to complete detailed and repetitive work, like payments, with accuracy and speed.

2) Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records and reports; locate errors; and recommend solutions to procedural or other fiscal problems.

3) Accounting procedures in compliance with GASB (Governmental Accounting Standards Board), business and bookkeeping terminology and budgets.

4) Statewide Integrated Financial Tools (SWIFT) or other private or governmental accounting system (such as PeopleSoft applications by Oracle) sufficient to accurately prepare and produce payments and deposits quickly. Ability to research payments, purchase orders, appropriations, allotments and revenue and expense budgets.

5) Sufficient English for oral and written communication skills to communicate clearly; provide general information; answer questions; and address complaints (this requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically).

6) Knowledge of electronic spreadsheets, word processing software, computers and other office equipment such as calculators sufficient to calculate collection and receivables records.

Skills and Abilities in:
1) Efficient in typing/word processing when using Microsoft software applications. Incumbent must be able to produce, format and edit various documents or reports.

2) Proficient/Expert skills with MS Excel. Need to be able to update spreadsheets, use basic functions, create simple formulas, and to analyze accounting reports for distribution.

3) Ability to work with SEMA4 (i.e. labor distribution, salary projection, position funding) sufficient to process payroll, business expense reports, and labor distribution. This would include understanding the terminology, how to make inquiries for position funding, paychecks, and direct deposits.

4) Use business English grammar, spelling and punctuation with all written communication.

5) Ability to interpret and implement complex state procedures with respect to payments to vendors and employees or other internal agency procedures.

6) Sufficient ability to use Crystal Reports to change and update reports to obtain financial data stored in the SWIFT Data Warehouse. Prefer incumbent be able to create reports in Crystal Reports and understand its terminology.

7) Accurate keyboard skills.

8) Customer Service Skills (phone, in person, public presentations)

9) Provide customers (internal and external) with quality customer care and provide accurate information.

Requires occasional lifting and/or carrying of articles such as file folders, led
Preferred Qualifications:   PREFERRED QUALIFICATIONS

- Two year degree in business or accounting.

- Statewide Integrated Financial Tools (SWIFT) and sufficient ability to prepare and produce payments and deposits quickly and accurately. Ability to research payments, purchase orders, appropriations, allotments and revenue and expense budgets in SWIFT.

Selection Process:   The selection process is a resume-based, skill-matching process. Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. NOTE: Applicants invited to interview for this position will participate in skill assessments of proofreading and EXCEL spreadsheet/computer user skills.

How to Apply:   Most State selection processes utilize a resume-based screening process. You will be contacted by agency staff if your background best matches the selection criteria on this job posting. To apply for this position, click the APPLY box found at the bottom of this job announcement. For additional information about the State?s selection process, go to <>.

Contact for More Information:   Lynne Richard, 651/259-3941 /