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$ 20.17-$ 29.29 hourly, $ 42,115-$ 61,158 annually

Date Posted:   07/11/2014
Closing Date:   07/17/2014
Working Title:   Registration Supervisor
Hiring Agency:   Health Department
Division/Bureau:   HP/Office of Vital Records
Location:   Golden Rule Building, St. Paul
Who May Apply:   Open to all qualified job seekers
Posting Number:   14HEAL000213
Employment Conditions:   Permanent, Full-time
Work Shift:   Day Shift
Days of Work:   Monday-Friday , 08:00 AM-04:30 PM
Travel Required:   no
Job Grouping:   General Administration
Classified Status:   Classified
Job Description:   This position is located in the Office of Vital Records (OVR) of the Health Policy (HP) Division within the Minnesota Department of Health (MDH).

This position is part of the OVR leadership team. This position will oversee state operations for registration of Minnesota births, deaths, the Fathers' Adoption Registry, and Minnesota's Voluntary Paternity Acknowledgement program in the OVR; oversee state operations for the delayed registration of births and deaths; oversee the registration of home births; and supervise and approve revisions of Minnesota vital records, which include amendments, corrections, and replacements, as defined in statute and rule.

Supervisor responsibilities include establishing policies and procedures related to registration and revisions; monitoring and analyzing work flow processes; ensuring that vital records data and public health data contained in records are registered accurately; assuring that vital records data is contained and entered in the electronic, web-based Minnesota Registration and Certification System (MR&C); assuring that documents related to records and their revisions are digitized and stored electronically and are accurate, and that they are linked to associated electronic records; communicating information about registration and revisions to various audiences, stakeholders and OVR management, which may include oral, written, and electronic methods; and assuring that functions and activities of the unit comply with and are accomplished in accordance with state and federal law and MDH policies.

This position supervises eleven staff responsible for accurate collection, registration and revision of records data that serves multiple needs and is used for state and national public health research. As a member of the leadership team, this position ensures that all unit activities are coordinated with other functions in the Office, meet strategic priorities, and operate to accomplish the MDH mission and goals.
Minimum Qualifications:   Two years of supervisory or three years of leadwork experience. To qualify, lead work experience must include the ongoing responsibility to prioritize, schedule, assign, direct, guide and report on the work of other employees.

A Master's degree in Business Management, Business Administration or a related field may substitute for one year of the required experience. A Bachelor's degree in one of the fields listed above may substitute for six months of the required experience.

Human relations, communication and management skills (includes composition, spelling and grammar).

Experience in evaluating existing processes, anticipating needs and making recommendations.

Ability to read and interpret state and federal statutes and rules.

Preferred Qualifications:   Experience managing or supervising staff in a vital records office.

Project management experience including assessing business needs, determining scope of work, conducting business analysis and working with information technology (IT) and systems staff.

Experience is writing policies and procedures and translating statutes and rules.

Supervisory experience.

Vital records experience.
Selection Process:   The selection process is a resume-based, skill-matching process. All applicants who apply to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you.

Recently Separated Veterans (RSV) - Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy be granted an interview. To qualify as a RSV, you must meet all of the following criteria: 1) have separated under honorable conditions from any branch of the armed forces of the United States; 2) have served on active duty for 181 consecutive days or more or for the full period ordered to active duty or have separated by reason of disability incurred while serving on active duty; 3) be a United States citizen or resident alien; and 4) have served in active military service at any time on or after September 11, 2001, as shown on your DD-214 form. To be considered under this legislation, you must: 1) meet all of the Minimum Qualifications identified in this posting; 2) meet all of the above RSV criteria; and 3) submit a copy of your DD-214 form by the closing date to or fax to 651-201-5779. Failure to submit your DD-214 form will affect your consideration for an interview under the terms of this legislation. Note that all vacancies will be filled in accordance with applicable union contract provisions.

Certain Disabled Veterans - Effective August 1, 2012, legislations provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if you meet the following criteria: 1) meet service requirements and has verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and, 3) meet all of the Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation by the closing date to or fax to 651-201-5779.
How to Apply:   This position is open for bids and for all qualified job seekers. This vacancy will be filled in accordance with applicable union contract provisions. Current employees of the Minnesota Department of Health who are currently in a Management Analyst Supervisor 1 position and who are eligible to bid will be considered prior to filling the position via other means.

If you are interested in being considered for this position, please do one of the following by the closing date:

1) Submit your resume through the on-line Resume Builder at You may copy and paste your existing resume or let the software create a resume for you. After you've completed your on-line resume, apply directly to this job posting (#14HEAL000213) by checking the "Apply for This Job" box and then clicking the "Apply to Selected Jobs" box at the bottom of the posting.

2) If you are unable to apply on-line via Resume Builder, submit your resume and a completed State of Minnesota Employment Application form to: Minnesota Management & Budget (MMB), 200 Centennial Office Building, 658 Cedar Street, St. Paul, MN 55155. Please include this job posting number (#14HEAL000213) on your application. The paper application is available on the MMB website at or by calling 651-259-3637.

Current State Employees: Please note that employment provisions (including but not limited to seniority and leave accrual) vary among the three branches of Minnesota State government. When considering a job with another branch of state government, you are highly encouraged to explore these differences. For assistance, please direct questions to your current or anticipated Human Resources office.
Contact for More Information:   Molly Crawford, 651-201-5972/