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$ 19.00-$ 27.60 hourly, $ 39,672-$ 57,629 annually

Date Posted:   08/26/2014
Closing Date:   09/04/2014
Working Title:   Grants Specialist
Hiring Agency:   Health Department
Division/Bureau:   Center for Health Equity/EHDI
Location:   Freeman Building, St Paul
Who May Apply:   Open to all qualified job seekers
Posting Number:   14HEAL000318
Employment Conditions:   Permanent, Full-time
Work Shift:   Day Shift
Days of Work:   Monday-Friday , 08:00 AM-04:30 PM
Travel Required:   no
Job Grouping:   General Administration
Classified Status:   Classified
Job Description:   This position is located in the Center for Health Equity (CHE), Eliminating Health Disparities Initiative (EHDI) Grant Program within the Minnesota Department of Health (MDH).

This position exists to carry out, under limited supervision, delegated responsibilities related to the management of the numerous contracts and grants awarded to community organizations, local public health, tribal government and other organizations. It also exists to provide fiscal and budgetary analysis and support for the CHE to ensure that program funds are appropriately and effectively used and grantee or contractor financial budgets and invoices are accurate.

This is accomplished by assisting in the CHE Director and EHDI Grant Manager in developing, maintaining, and monitoring organizational systems and implementation in the following areas: fiscal and budgetary analysis/monitoring of complex and varied grants and contracts, revenues and expenses, forecasting, financial policy and procedures development, related work and information flow, risk management and quality assurance for program staff on all fiscal/administrative and budgetary matters related to the EHDI initiative.

Job responsibilities include, but are not limited to:

Perform required financial reviews of CHE and EHDI grantees in compliance with the Office of Grants Management policies.

Process invoices for payment in a correct, efficient and timely manner according to MDH policies and procedures as well as federal and state laws, rules and guidelines.

Prepare risk assessment analysis of all grantees who may be awarded grant funds through CHE and EHDI grant programs.

Interpret policies, rules, regulations and statutes related to EHDI grant requirements and make modifications as needed.

Prepare and deliver oral and written presentations and reports for entire grant program.

Manage delegated grant and contract management functions, working closely and regularly communicating with EHDI Grant Manager and CHE Health Coordinators.

Assist the Director with various responsibilities to achieve the financial goals and objectives of CHE and the EHDI.

The incumbent works closely with the CHE Director, EHDI Grant Manager and staff. The incumbent frequently has access to financial and sensitive information and adheres to the highest standard of discretion when communicating with others. This position verbally communicates on a daily basis with fellow employees within CHE and with grantees or vendors. Occasional communication with employees throughout the Department and other state agencies is needed to process payment documents and answer questions.
Minimum Qualifications:   Two years of professional financial/budgetary analysis experience that includes conducting studies of organizations, methods, and procedures. Work must include development of objectives, evaluation and interpretation of policies, determination of methodology, and measurement of outcomes.

Master's degree may substitute for one year of the required experience; Bachelor's degree may substitute for six months of the required experience.

Preferred Qualifications:   Knowledge of computer programs using statistical analysis, spreadsheet, and database or presentation graphics. (i.e. skill in the development and use of Excel spreadsheets and experience with SWIFT.)

Knowledge of accounting, budgeting and management principles, and skills and ability to prepare, review, and analyze budgets, financial reports, and other internal and external fiscal documents.

Knowledge of state and federal laws, rules, and regulations related to budgets, reporting and auditing requirements for grant programs.

Knowledge of the Minnesota Government Data Practices Act, Department Records Management policies and procedures, and MDH contract and grant procedures.

Experience with government budgeting, accounting and legislative activities.

Experience interpreting and/or compiling information for and writing reports, administering training or technical assistance to grant applicants or grant recipients for a grant award authority, or similar work for a grant recipient agency.

Knowledge of the organizational function of departmental operations where studies are conducted sufficient to recommend revisions to procedures and forms.

Cultural expertise on the health status and health disparities of populations of color and American Indians living in Minnesota.

Excellent oral and written communication skills in order to develop and maintain effective partnerships with MDH staff and external partners and to present data and explain procedures.

Ability to be diplomatic and tactful when presenting issues and findings and be sensitive to and respectful of the cultural and other differences encountered when interacting with clientele.

Fluency in a second language, in addition to fluency in English.
Selection Process:   The selection process is a resume-based, skill-matching process. All applicants who apply to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you.

Recently Separated Veterans (RSV) - Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy be granted an interview. To qualify as a RSV, you must meet all of the following criteria: 1) have separated under honorable conditions from any branch of the armed forces of the United States; 2) have served on active duty for 181 consecutive days or more or for the full period ordered to active duty or have separated by reason of disability incurred while serving on active duty; 3) be a United States citizen or resident alien; and 4) have served in active military service at any time on or after September 11, 2001, as shown on your DD-214 form. To be considered under this legislation, you must: 1) meet all of the Minimum Qualifications identified in this posting; 2) meet all of the above RSV criteria; and 3) submit a copy of your DD-214 form by the closing date to or fax to 651-201-5779. Failure to submit your DD-214 form will affect your consideration for an interview under the terms of this legislation. Note that all vacancies will be filled in accordance with applicable union contract provisions.

Certain Disabled Veterans - Effective August 1, 2012, legislations provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if you meet the following criteria: 1) meet service requirements and has verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and, 3) meet all of the Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation by the closing date to or fax to 651-201-5779.
How to Apply:   This position is open for bids and for all qualfied job seekers simultaneously. This vacancy will be filled in accordance with applicable union contract provisions. Current employees of the Minnesota Department of Health who are currently in a Management Analyst 2, Financial position and who are eligible to bid will be considered prior to filling the position via other means.

If you are interested in being considered for this position, please do one of the following by the closing date:

1) Submit your resume through the on-line Resume Builder at You may copy and paste your existing resume or let the software create a resume for you. After you've completed your on-line resume, apply directly to this job posting (#14HEAL000318) by checking the "Apply for This Job" box and then clicking the "Apply to Selected Jobs" box at the bottom of the posting.

2) If you are unable to apply on-line via Resume Builder, submit your resume and a completed State of Minnesota Employment Application form to: Minnesota Management & Budget (MMB), 200 Centennial Office Building, 658 Cedar Street, St. Paul, MN 55155. Please include this job posting number (#14HEAL000318) on your application. The paper application is available on the MMB website at or by calling 651-259-3637.

Current State Employees: Please note that employment provisions (including but not limited to seniority and leave accrual) vary among the three branches of Minnesota State government. When considering a job with another branch of state government, you are highly encouraged to explore these differences. For assistance, please direct questions to your current or anticipated Human Resources office.
Contact for More Information:   Melanie Peterson-Hickey, 651-201-5949/