Banner image with the text 'Employment, Opening Worlds of Possibilities, My State Job Search'



$ 17.24-$ 24.94 hourly, $ 35,997-$ 52,075 annually

Date Posted:   11/04/2013
Closing Date:   11/13/2013
Working Title:   Grants/Contracts Officer
Hiring Agency:   Health Department
Division/Bureau:   FFM/Accounting Operations
Location:   Freeman Building, St. Paul
Who May Apply:   Open to all qualified job seekers
Posting Number:   13HEAL000532
Employment Conditions:   Permanent, Part-time , 50%
Work Shift:   Day Shift
Days of Work:   Monday-Friday , 07:00 AM-03:30 PM
Travel Required:   no
Job Grouping:   Finance Regulatory Econ Devel
Classified Status:   Classified
Job Description:   This position is located in the Grants/Contracts Unit of the Finance and Facilities Management (FFM) Division.

This position reviews and encumbers grant and contract documents for the Department of Health in accordance with law and Generally Accepted Accounting Principles (GAAP), as well as with established policies and procedures of the Department of Administration (ADMIN), MN-IT, and the Department of Management & Budget (MMB). The incumbent meets with program staff to discuss policies and procedures; assists agency staff in contract and grant processes; enters fiscal information in the Statewide Integrated Financial Tools (SWIFT) system; establishes, analyzes, corrects, and cancels encumbrances; and provides contract administration services for the agency. In addition, backs up the cash receipts and accounts receivable area as needed.
Minimum Qualifications:   Bachelor's Degree in Accounting or closely related;


Associate Degree in Accounting or closely related field PLUS 1 year of accounting, contract/grant accounting or closely related experience


Two years of accounting, contract/grant accounting or closely related experience

Knowledge of generally-accepted accounting principles and practices, budgeting principles, and statewide (or comparable) accounting systems.

Highly organized, able to manage multiple priorities at the same time, and able to meet strict deadlines.

Budget terminology and principles sufficient to assist in preparing a grant or contract budget.

Ability to prepare and interpret complex fiscal reports.

Ability to interpret federal and state laws and departmental fiscal policies.

Experience with Microsoft tools such as Excel, Word, and Outlook.

Detail oriented and flexible with strong verbal and written communication skills.

Ability to maintain a consistent, high quality, customer-focused orientation.

Commitment to working effectively in a fast paced environment with changing priorities, and providing thorough, complete and quality results.

Preferred Qualifications:   Experience with SWIFT.

Previous experience working with federal grants.

Previous experience with SWIFT Accounts Receivable module.

Bachelor of Science degree in Accounting.

Knowledge of statewide accounting systems sufficient to compile, analyze, and interpret fiscal information for use by management.

Ability to:
Use Excel and Crystal to gather and compile data.

Prepare and interpret complex fiscal reports and records.

Interpret federal and state laws and departmental fiscal policies.

Develop and maintain effective working relationships with management, other staff and auditors.
Selection Process:   The selection process is a resume-based, skill-matching process. All applicants who apply to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you.

Recently Separated Veterans (RSV) - Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy be granted an interview. To qualify as a RSV, you must meet all of the following criteria: 1) have separated under honorable conditions from any branch of the armed forces of the United States; 2) have served on active duty for 181 consecutive days or more or for the full period ordered to active duty or have separated by reason of disability incurred while serving on active duty; 3) be a United States citizen or resident alien; and 4) have served in active military service at any time on or after September 11, 2001, as shown on your DD-214 form. To be considered under this legislation, you must: 1) meet all of the Minimum Qualifications identified in this posting; 2) meet all of the above RSV criteria; and 3) submit a copy of your DD-214 form by the closing date to or fax to 651-201-5779. Failure to submit your DD-214 form will affect your consideration for an interview under the terms of this legislation.

Certain Disabled Veterans - Effective August 1, 2012, legislations provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if you meet the following criteria: 1) meet service requirements and has verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and, 3) meet all of the Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation by the closing date to or fax to 651-201-5779.
How to Apply:   This position is open for bids and for all job applicants simultaneously. This vacancy will be filled in accordance with applicable union contract provisions. Current employees of the Minnesota Department of Health who are currently in an Accounting Officer position and who are eligible to bid will be considered prior to filling the position via other means.

If you are interested in being considered for this position, please do one of the following by the closing date:

1) Submit your resume through the on-line Resume Builder at You may copy and paste your existing resume or let the software create a resume for you. After you?ve completed your on-line resume, apply directly to this job posting (#13HEAL000532) by checking the ?Apply for This Job? box and then clicking the ?Apply to Selected Jobs? box at the bottom of the posting.

2) If you are unable to apply on-line via Resume Builder, submit your resume and a completed State of Minnesota Employment Application form to: Minnesota Management & Budget (MMB), 200 Centennial Office Building, 658 Cedar Street, St. Paul, MN 55155. Please include this job posting number (#13HEAL000532) on your application. The paper application is available on the MMB website at or by calling 651-259-3637.

Current State Employees: Please note that employment provisions (including but not limited to seniority and leave accrual) vary among the three branches of Minnesota State government. When considering a job with another branch of state government, you are highly encouraged to explore these differences. For assistance, please direct questions to your current or anticipated Human Resources office.

Contact for More Information:   Mary Edwards, (651) 201-5238/